If you facilitate meetings on a regular basis you usually have situations where you need to create ‘break-out groups’. While sometimes these are pre-assigned, very often they are random groups of people that are roughly equal in size.
The problem facilitators run into is that while they know the number of people they may want in each group, they don’t always know how many in total are actually going to show up to the session.
One solution is having participants count off by the number of groups you want. So if you want 5 groups you have people count off by 5s going around the room (1,2,3,4,5, and then repeat 1,2,3,4,5, etc).
The downside of this approach is that it takes a fair amount of time in a larger group and if they are not arranged in a classroom style it can be awkward to tell who is “up” to say their number. Also, I can’t tell you the number of times people have asked “what is my number again?” after uttering it seconds before.
One solution is to divide people by last name. In this way you can eyeball the group in attendance and just divide them up by the number of groups you want or the number in each group you want.
As you can see Millers, Smiths, Browns, Clarks, and Williams dominate, while Ingrams, Quinns, Underwoods, Xiongs, and Zimmermans are relative rarities. To solve for this we can divide them into n-tiles and if we trust our 200 level statistics class, we can then infer that this distribution will exist in the population in your next destination.
You can use the tables below to divide your groups into 3, 4, 5, or 6 roughly equal groups. Since the letter breaks are exactly on the desired percentile cut point, they are not exact. This also make dividing groups larger than 6 a bit dicey.
Now, there will be exceptions to this. For example, locations that are heavily skewed to one ethnicity may not conform to this distribution. It also not likely work in countries outside of the United States as well. That being said, it should work fairly well in most circumstance. Good luck and let me know how it goes!
Bentonville, Arkansas based CuriosityCX today unveiled its revolutionary new competitive offering Quintuple Closed Loop™. This new technique for identifying and resolving customer problems fundamentally changes the way CX is done in the industry.
“You know some people talk about their “close loop system” or even “double closed loop” they’re fine if you are into average, but they really don’t get the job done anymore” said Curiosity’s CEO Dave Fish.
“Your typical Silicon Valley or Silicon Slopes tech company would have said ‘hey, let’s take an agile approach and iterate our way to a triple closed product on our product roadmap.’ Not us. We said ‘F- it’ and just skipped triple and quadruple offerings and went straight to Quintuple” said Fish.
Double Close Loop is so 2018
In a normal closed loop process customer are
contacted after a transaction to ensure everything went smoothly. If they didn’t then a ‘hot alert’ is opened
and the organization attempts to resolve the issue. In a normal “double closed” loop scenario the
issue is then validated by third party as being resolved, thus the ‘double’ in
the double closed loop.
But do you really
know that problem is resolved?
Closed Loop™ customers are hounded for months on end by agents hopped up on discount energy
drinks and diet pills who contact customers at least five different times after
the transaction. This ensures the
problem is unequivocally addressed.
“We check in and then check again. Then we check in again and then one more time. And for good measure to really ensure things are to the customers satisfaction we recommend that fifth check in. Without that 5th check-in your CX program really isn’t world class”, explains Curiosity’s Chief Experience Officer Kate Barker.
“They really just won’t let me alone,” commented customer Hugh Ecclestein of Youngstown, Ohio. “I mean I just bought a fishing lure at the local hardware store and made an off-handed comment that I wished I bought it and in blue rather than green. Now they just keep calling and emailing me” McMurphy said in a recent interview.
apparent to me that they really really care [about my complete satisfaction]” noted
McMurphy and then added “can I go now?”
Quintuple Closed Loop™ is just one of many future innovations being incubated in the CX labs at Curiosity’s state of the art facility in Bentonville. “I think we can really push this to something much bigger in the future, who knows where it will take us” noted Fish. CuriosityCX plans to introduce additional fictitious products and features every April 1st in the future.
The young saleswoman at the luxury automotive dealer then politely smiled at me.
I was silent for a moment and then drew a deep breath.
I explained to her I was in the business of customer experience and, in fact, my firm at the time, ran the very customer experience system she was trying to influence.
I went on to express my concern that, while she did an excellent job, she seemed more interested in her rating than my experience.
“I understand, but I need you to give me all top box … or I could lose my job,” she motioned to the glass office behind her momentarily losing her composure and then her wide smile returned, like hostage who doesn’t want to upset her captors.
I wish this was an exception or something new. Sadly, this has been going on for over 20 years. While it is probably most pronounced in automotive, I have seen it everywhere; from telecommunications to moving companies to health care. Cooking the CX books isn’t new and doesn’t appear to be going away anytime soon.
How Did This Happen?
It happened, as Brett from Pulp Fiction would say, “with the best of intentions”. Folks at HQ needed to find a way to hold people accountable to not just sales, but also in providing a good experience to customers. On a winter’s day in 1982 (okay I am taking some liberties here) some smart fella or gal said, “well hey, we hold salespeople accountable for sales, why not hold folks accountable for customer satisfaction?” Then some other smart person said “yea, let’s put some teeth in it”. Then the head mucky-de-muck said “do it!”, and on that day incentivizing experience scores was born.
People ate this idea up like Data Scientists to free Pizza. The Net Promoter Score (NPS) only added fuel to an already growing bonfire. Before long, entire industries were on the CX incentive drug. While it did put a big focus on customer satisfaction (now called CX), like all addictions it had (and has) some dire side-effects when implemented thoughtlessly.
Side Effect 1: Those being incentive involved mostly hate it
Go into the next retail outlet you find and ask the salesperson two things; 1) if they are incentivized for their customer satisfaction ratings and (if yes) 2) what they think about it. I have yet to find one waitress, technician, salesperson, pirate, or call center rep that likes customer satisfaction linked to their compensation. The practice is universally hated by those being “motivated”. They complain that it is unfair. Some are measured on things completely out of their control or worse, the side effect of bad corporate policy.
A telecommunications installer complained to me he is held to the “would recommend others to a friend or family’ metric when many of the problems that customers have are because of the service provider, not his installation. Incorrect information, bad promises, and faulty equipment are oftentimes the culprit, not the person. The net effect is, instead of “motivating” employees, many are loathed into being compelled to chase numbers instead of focusing on helping customers.
Side Effect 2: Customers Hate It
You have a great experience and then are asked to barter for a good grade. That’s leaves a bad taste in the mouth of anyone. Sometimes, we hear stories of retailers harassing or threatening customers into giving a score. You feel kind of guilty or dishonest depending on which way you go in your evaluation. Think about it, you may be paying big bucks for a system that actually negatively impacts the customer experience? Ludicrous.
Side Effect 3: It Doesn’t Work
After 20 years of trying to incentive retailers and employees to be better at customer experience, customer experience ratings haven’t really budged.
Forrester Chief Research office Cliff Condon was quoted as saying,
“Though brands are catching on to the fact that high-quality customer experience correlates with business growth, it’s alarming that progress on improving CX has stalled for the third year in a row.“
After literally billions of dollars spent on incentivizing end users what we do have to show for it? Did it sell more cars or booked more hotel rooms? The evidence isn’t really there. We have to find a better way.
So, should we give up on CX?
I think not. Listening to your customers is a good thing. Companies that do so and act on it are better. That is clear in the data.
After a 20+ year frontline view of the industry, I believe the problem is not in the concept of CX, it is in trying to incentivize behaviors of those who may be indifferent to the concept. We need to move away from pushing the horses to the water to finding horses who are thirsty and smart enough to drink in the first place. We need to stop incentivizing CX scores as the default approach and reallocate funds to areas that will actually make a difference. Wonder what they are? Thought you might ask…
1. Hire the Right Horses
Gallup is spot on here, you are what you eat… or in this case getting the right raw material into your organization. Not everyone is cut out for customer service. Let’s take Bob as an example. He’s a genius technical guru. If you have a programming glitch or data problem, he will burn the midnight oil to find out the problem and fix it faster than a rack of Apache servers with huge buffers and 36-bit quantum processors. However, he is the last person you want talking to customers. Bob lacks that special human je ne sais quoi and is, well, perhaps a bit too direct for the average bear. Should we fire Bob? Hell no. Should he be talking to customers? Hell no. Point is, put the right people in the right places. Hire and promote the right people into the jobs they are good at. Great companies like Disney, Four Seasons, and USAA know this and practice it.
2. Look in the Mirror
In doing this for a long time, I would guesstimate more than half of customer experience problems can be traced back to shortcomings in the three Ps: process, policy, or product. There are very few malicious jerks out there just wanting to make your life miserable by screwing up your reservation or fast food order.
Most employees honestly want to do right by customers and are dismayed when they can’t. Many times, it is a ridiculous or untimely return policy, a process which ping-pongs people around 10 different departments, or substandard product that make people angry. Can it be an incompetent employee? Sure sometimes, but the company also has a very large (and often ignored) role here in improving things.
3. Fix Problems AND Look for Opportunities
Yea yea yea. If you fix a problem for a customer she will come back again if you don’t, she will tell 10 others about how much you suck. This is more than CX folklore having been consistently been shown to be a CX fact. Though a bit of ‘old news’ CXOs and COOs love this stuff and eat it up.
That being said, it doesn’t exactly light the world on fire for the CMO or CSO. They don’t want to hear about loss avoidance, they want to hear about growth. They are interested in getting more customers and selling more to existing ones.
CX can do that. Why not? Instead of just worrying about fixing customers, let’s worry about fixing prospects. Irritation with the ordering system is not any different than irritation with the return system, you are just a different status. If we reframe the problems from just retention to sales and retention that will get much more attention from your C-Suite
4. Use the Tools
There are so many great tools afforded by both EFM, ERP, and CRM companies nowadays. There are single and double loop follow up tools, action planning, learning management systems, workflow, expert system, and knowledge management systems.
Many of these systems have become very affordable and very powerful. Some are also integrated into existing systems. Sadly, these tools aren’t used as often as we would hope. First, they are not always emancipated from the clutches of headquarters or an elite few who have access to them, second if they are, no one knows how to use them, and third they often poorly integrated.
Hmmm…. if there was only some firm that could help integrate all these things…. while you ponder that (hint: it’s us) I think there is one other big change that has to made to make your investment in CX fruitful, but it’s a hard one because it is cultural.
5. Stop Being a Parent and Start Being a Partner
Once upon a time the trajectory of the average professional worker in the United States was linear. You went to college, earned a degree, enrolled into a trainee program worked for one company until retirement upon which time you were given a gold watch and retired to Boca Raton to play golf, worry about the lawn, and turn a rich bronze hue. In these halcyon mid-century days, the company was seen as the benevolent parent figure and the employee as the vulnerable and (hopefully) obedient child.
No longer. In our new economy, both young and old tend more often to be-bop from job to job as the venerable ‘employment contact’ between worker and employer gives way to the ‘gig economy’.
Yet, many corporations have failed to change their view on retailers, outlets, and front-line employees to match with the times.
To some in HQ these stakeholders are just hapless idiots who are a necessary evil in order to sell their amazing product, not the self-sufficient and entrepreneurial that they really are.
And lest my rancor be wasted on HQ, some franchisees and field personnel view HQ as a hive of mindless sycophantic drones who are out of touch with the realities of getting shit done. The truth is neither one is right… and both are.
The solution to breaking down this stereotype can be found in social psychology, which has been working on a way to mitigate this in-group/out-group dynamic that is hardwired into our DNA. Using simple approaches and application of theory (e.g., contact theory, jigsaw approaches) we can break down walls bigger than Mr. Gorbachev.
Sure it isn’t easy, but as my grandad would say…”if it was easy you probably did it wrong”
“Oh but Dave, if we remove incentives no one will care about the customer anymore!” some might protest. While some would dismiss as poppycock (whatever that is), this argument does hold some water.
I’ve seen CSAT first hand dip after incentives were removed from large CX systems. But you have to ask; was it a decline in the experience or a decline in the measurement of it? I would argue the later. You are now just getting an undistorted picture of what is going on.
If you are just going through the motions for money, you are probably half-assing CX anyway. We have all had all experienced the difference between an I-really-care-empathic follow up call vs. a DMV-style going-through-the-motions type of follow up call. It’s akin to making your child apologize to their sibling. They will do it because you are making them, not because they are really sorry. Any successful business owner instinctively knows that their success is lays in making sure the customers loves what they do.
Incentivization merely creates the illusion of caring by spackling over the underperforming retailers who really don’t. It’s a big lie that no one on the supplier side wants to talk about because of the money at stake.
If you can’t trust your employees or business partners to do the right thing by your end customers, you should get rid of them. If you are so out of touch with your end customers that you don’t know, perhaps you should find new employment as well
There Are No Absolutes
Only the Dark Side believes in absolutes1. I, my friend, am no Sith Lord. So, I will tell you this; incentives tied to CX aren’t ALWAYS bad. There are instances where incentives are entirely appropriate. Conditioning new behaviors is a great example. “How do I get people to care about CX in first place” is a common problem statement in nascent CX organizations. In those cases, to get people to engage you’ve got to give a little of that juice. But trust me, you will want to ween your organization of the incentive drug quickly, before it becomes an unbreakable and destructive habit.
Need help in recovery? Let us know.
1 In case you are wondering what I am talking about here, please reference one of the several fine Star War films by Lucas Films
That’s the life priorities in my small hometown of Berwick in Northeast Pennsylvania. When alone, some locals will confide that their priorities are, on any given day, in a slightly different order.
There are scores of pizzerias in the area but in a recent completely unscientific poll on Facebook of more than 600 local citizens and ex-pats, three pizza places separated to the front of pizza peloton; Stuccio’s, Tuzzi’s, and Dalo’s. Each is very different and each share some very common features.
The front-runner, Stuccio’s (33% favored), is a very thin crust pizza with tons of cheese and a sweet sauce. As of this writing, Tuzzi’sand Dalo’s are in a statistical dead heat for second (24%). They too are unique to the area.
Tuzzi’s pizza has a thicker, bread-like crust with cheese spread out throughout. Dalo’s has a more concentrated placement of cheese but is also thicker; reminiscent of the
‘Old Forge’ variety served up the road outside of Scranton. Tuzzi’s and Dalo’s are excellent a day or two after served cold. Stuccio’s not so much.
All three are unusual in that are served in rectangular “sheets” or “slabs” rather than the conventional “pies”.
Locals are extremely loyal to one or more brands of pizza. It is not an Eagles vs. Steelers kind of thing; there is respect, and near veneration for each brand even if you are not an advocate. Folks are rabid fans with ex-pats having it delivered all over the world.
To outsiders, these regional iconic delicacies are often met with a shrug. To them, they seem similar, a little weird, and occasionally not to their liking±. After all, most folks think of Pizza as something you order form Dominos or Pizza Hut, it is round, thin, and sometimes with Pepperoni on top.
Those places don’t do so well in Berwick.
In fact, despite the Big 3 Pizzerias doing no advertising (Stuccio’s doesn’t even have a website) they absolutely trounce powerful national brands such as Pizza Hut and Dominos for preference by locals (80% vs. 1.2%).
So why are the locals so fanatical? Why do national brands get annihilated?
Sure, the local pizza is good. But there is something more.
Something much deeper.
More than a Recipe
Recently I have been seeing many charts in CX presentations where the speaker talks about product experience or user experience or service experience. They delineate amongst those disciplines as if customers do the same. This view may have unintended consequences, as customers do not think in terms of partitioned off pieces of the experience, but as a whole.
In some cases, the presenter then goes on and says something like, “these need to be connected together to create an omnichannel experience.” Yup.
Still others will say “there needs to be a unifying vision that connects everything.” Again, spot on.
But there is something beyond good governance, vision, and effective cross-functional collaboration that can deliver true enduring brand loyalty.
But what are they? I think we can again, of course, look to pizza for answers.
In Berwick, the iconic halls of mozzarella and tomato sauce have been frequented by folks for generations1. Stuccios, Tuzzi’s and Dalo’s have been operating in Berwick for a nearly a century or longer2. As such, each pizzeria became deeply connected to the social fabric of the town. People eat local pizza for every day occasions such as lunch and dinner, but it is also to celebrate a special event or as a treat.
People remember eating it at birthday parties, the big high school rivalry football game, Christmas Eve, as a reward for the struggling student’s improved report card, or before homecoming. It is a reward for folks who have had a particularly bad day at a, particularly hard job. And yes, you can even find these square treats at weddings and wakes.
While the local pizza is delicious, they are not just selling pizza.
They are selling home. They are selling a sense of identity and pride. Pizza is a common ground that you can argue without about without hard feelings. In fact, they aren’t ‘selling’ anything as it is part of the culture. In their own small-town way, the Berwick pizza syndicate represents extremely powerful brands; certainly, more recognized locally than disruptive brands such as Uber, Airbnb, and Spotify combined.
What lessons are there in Berwick Pizza for creating a powerful brand?
Be The Rock
First, in the forty odd years I have been noshing on my local pizza (I am a fan of Stuccios and Tuzzi’s for the record) and washing it down with a refreshing Yuengling beer, it has not changed. Not. One. Bit.
We don’t like our traditions messed with. Coke learned this the hard way with “New Coke” which was a foible lauded as marketing genius. There was a near riot when Twinkies were supposed to go out of business. There was mass protest and a run on grocery stores when Siracha was going to shut its door due to neighbors in Irwindale complaining about the smell. General Mills did a quick course correction turning Trix cereal back to its original neon colors after trying purge non-natural ingredients for its product line up due to the demands of loyalists. In psychology this is called ‘Reactance’; people just don’t like their freedoms institutions messed with and will act out in response.
While brands have to evolve, sometimes you just let something good…be good. So often we think we need to “disrupt” an industry to be a memorable brand. It’s not true. You can be memorable by delivering a consistently excellent, but unique, offering in the marketplace.
There is magic in being manically consistent. As I have written before, there is a vast amount of research that we, as species, HATE uncertainty. It is the definition of fear; the unknown. It is better to be consistently bad than great one day and horrible the next. Be consistent in what you are delivering. The only time inconsistency is good is when you deliver it consistently. For example, a scary movie, a haunted house, sky diving…you don’t know what to expect. But you expect that.
You don’t have to be a giant brand to be consistent. In fact, the smaller you are the easier it is. The first thing to do is to document your processes. The second is to ensure you are doing it consistently. Ideally, these processes are customer-first following what the customer wants versus what is easiest for you as an organization.
Know Thy Customers
Second, these pizzerias know their customers’ preferences and keep it simple. Each of these shops knows their customers, and their parents, grandparents, and sometimes their great-grandparents. It is generational customer intimacy and resultant loyalty. Venerable brands such as the Ford F-150 and Ram and Chevy Trucks have long used this to their advantage and achieve repurchase loyalty rates above 70% … consistently.
Remember to start with the customer first. Human-centered design is a central tenet of design thinking which I think is the absolute right way to solve problems and innovate. However, make sure, you are not accidentally re-siloing on the basis of the experience by dividing it up into pieces again; this time based on the journey rather than by functional areas.
Connect yourself to the community and your customers. This involves what design thinking folks call empathy. While as species we are pre-wired to naturally sort people into categories, strive to take an “us” perspective vs. a “them” perspective, despite having the psychological deck stacked against you. Be part of the community you serve not an outsider.
As a medium or large business, the lesson here is twofold; resist hubris and really understand your customer. Warren Buffet once said, ““In the world of business, the people who are most successful are those who are doing what they love.” Don’t invest yourself in enterprises that you don’t personally believe in. Also, make sure you are truly trying to understand your customers by not only relying on quantitative methods. Get out and talk with people. Really try to understand them and most of all respect them.
Embed Yourself (before you wreck yourself)
Find ways to embed yourself as part of day-to-day experiences people have in life. Connect the experiences you create to events and occasions. Coke figured out how to sell millions of bottles in India, by repositioning their product as a ‘special occasion’ drink. It sounds cliché’ but great experiences do create memories…big and small.
Finally, make your brand a habit. Facebook has been incredibly successful in having millions of users consult their application as their first task of the morning. Amazon’s Alexa is in the habit business, with people depending on it for news and weather while they go about preparing meals. Make the experience you provide a habit; if not a necessity.
Through journey mapping and ethnography figure out where you might fit into the day-to-day life of your customers and potential customers. Understand what they like and don’t like about the experience you provide. Understand where you can make yourself indispensable… or at least welcome. Ideally this is done before you start down the product development path in the first place.
As for me, I have to watch my pizza consumption nowadays. It is delicious, but not particularly healthy for you. That said, I do make an exception to call in my order early, stop in and pay my $7.75 in cash for a half sheet (they don’t take other forms of payment) and sit down with my parents to enjoy the pizza. And the memories.
1. None of the “big 3” deliver…and a few only accept cash…and all have limited hours of operation
With the pending acquisition of Qualtrics by SAP the stage is now set for what has been a long time in coming; the merger of CX, ERP, and CRM. While I’m no Nostradamus, I have been talking about this for some time…and frankly I’m surprised it took so long. For those of you who have no idea what I am talking about let me explain.
Qualtrics first cut their teeth in self-serve traditional market research software. It was doing well by all accounts, but probably not growing as fast as they would have liked. About 2-3 years ago Qualtrics made a hard right turn and starting skating straight for the EFM big guns like Medallia, InMoment, and MaritzCX to name just a few. I think folks were kind of surprised. I know I was. Why? The world of CX is vastly different than traditional market research.
First the level of analytical sophistication for the typical CX user is not as high as what is needed in MR. Most end users running a retail outlet want to know what their customers are saying and would rather endure a week long colonoscopy marathon than deal with discrete choice models using multivariate logit modeling. After all, they just need to solve for a few pretty simple use cases:
What’s my score (and will I get rewarded or punished)
That’s about 99% of all use cases in CX. However, from there it gets more complicated. There are some really unsexy issues that great CX providers have to be good at. The ‘slop factor’ in traditional MR where we can remove one respondent here or there is no bueno in CX. People are getting paid on those scores many times. Every return is sacred.
However, the CX industry is big and once you lock in a client switching costs can be high. That’s great for recurring revenue models which VC software folks are very keen on. But there’s more.
With one little tweak to the traditional CX canon, the giant world of CRM opens up wide. That tweak? The inclusion of prospects as well as customers.
Rather than helping customers, you might be helping prospects find what they want. Rather than redesigning a service experience, you are tweaking the path to purchase to optimize conversion. Super simple, on paper at least.
Beyond SAP being “kind of big deal” in the Ron Burgundy sense, they also just happen to have a pretty good CRM and ERP systems already built. Well shucks! All they need is a nifty snap-on of a CX solution and they are off to the races. Look out SFDC and Dynamics 365!
The value proposition is great; why buy a bunch of unrelated systems when you can buy one whiz-bang integrated one? Why are you talking to prospects with one system and customers with another. Who is that cool guy wearing at flat rim hat? Still reading? Just checking.
Now anyone who has been in this business for more than a week knows that technology integration isn’t easy and I can tell you first hand that cultural integration is harder still. The world will be watching this acquisition to see what they bring to the market. What does it mean to other EFMs? What does it mean to CRM? What about those research companies. All very interesting!
Not withstanding countless prognostications (including my own), the future of the industry is far from certain. However, two things are very clear to me; 1) I need to start wearing a hat more often and 2) the future of CX is clearly in the integration of CRM and EFM.
Grab some popcorn, it’s going to get more interesting.
“Sir please take your shoes off!” the TSA officer commanded.
The befuddled elderly man was rightfully confused… everyone else in line had their shoes on as they proceeded through security.
He looked around one more time as he unpacked his toiletries on the belt. Why was no else unpacking theirs?
“Sir!” the TSA officer continued moving toward the man.
“Ok ok!” he said as he struggled liberate his beige tasseled loafers from his feet.
He didn’t realize that in this regional airport they had expedited TSA-Pre passengers in the same security line as normal passengers. Expedited folks didn’t have to take their shoes off…those who weren’t did. It would confuse anyone. His experience was led by social cues, not the official rules, which were invisible to him.
Surprises are No Good
As a species humans hate surprises. The unknown is the central source of fear and anxiety. Where will I go to school? What will interest rates do? Will I get that job I want? When will Starbucks have Pumpkin Spice Latte available?
We much prefer certainty. With certainty comes the comfort of knowing what is going to happen next. We like that. It allows us to plan and make contingencies.
Psychological research is replete with examples of the human need for certainty at the individual level, from uncertainty-identity theory to organizational level processes such as Mintzberg’s plea to “protect the technical core.”
Our entire financial system loves certainty and rewards investors for it. Scary movies are scary precisely because you are uncertain about what is going to happen next. Research in psychology has long demonstrated that uncertainty makes unpleasant situations much worse.
Your Customers Hate Uncertainty
Your customers also crave certainty in their day-to-day experiences. When you pull up to that Starbucks drive-through you expect a certain sequence of events to happen. When they do, you are happy. When they don’t, you are not.
A study conducted amongst 964 CX executives last year found that organizations who consistent in the processes perform 172% better than those organizations that have inconsistent customer facing processes. In fact that data showed it was better to have no processes whatsoever than ones that are inconsistent.
The Fear of Becoming Forgettable
Some would say that if we make everything “frictionless’ you end up creating a forgettable experience. An interesting hypothesis, but one with which I disagree. Creating a great customer experience is about making the “pain” of the experience disappear but figuring out how to turbocharge the good. Countless companies have figured this out and is the chief source of blowing up and disrupting the most entrenched legacy competitors.
After all, people who are annoyed and don’t come back if you force them into an experience they don’t like, especially if there are other alternatives. We don’t really want to remember the pain of applying for a home loan and hauling your laundry to the dry cleaners. So, in that respect, the bad aspects of great experiences should be made less memorable…or extinguished completely. The removal of the negative makes the contrast of that new home or fresh dry cleaning that much more memorable. And of course, after you take care of those hygiene factors you can continue to look for ways further enhance the good aspects.
So how do you get good at consistency fast? Follow these five steps to get your organization on its way.
Step 1 – Perform process triage
Any process consistently executed is better than chaos. Therefore, the immediate imperative is to get folks to execute consistently on existing ‘folklore’ processes. Make those latent processes that some of your processes have been doing for years explicit. Get them written down and everyone doing it the same way. Anything is preferable to randomness. Document existing processes, train to them, and then making sure people are executing to them. This will patch the hole in the dam and you can then turn your attention to the hard work of developing more customer-centric processes.
Step 2 – Uncover the current journey
The next task after getting some semblance of consistency on core processes is to understand the customer journey as it is today and what customers want it to be ideally. This is accomplished by conducting internal and external journey mapping workIf you don’t have time to do the full journey (recommended) then pick a known ‘spur’ which is known to be troublesome today.
Step 3- Find out who is responsible
Once we understand the customer journey as it is today we are well positioned to redesign the processes that influence it. This is often called blueprinting: mapping back to the people, departments and policies that are influential to the process. Once you know who is responsible we can get folks together and get to work.
Step 4- Redesign the process
Business process reengineering was a great idea, but was often focused on redesigning processes around what was best for the company, not the customer. We always need to create efficiency, but not at the expense of losing customers. Ideally, you should start with what’s best for the customer and then determine how to get as close as possible to that ideal.
In redesigning processes, you want to remove the areas that are negative and irritating customers and add in those that add extra value. This is the essence of the thinking behind Blue Ocean Strategy. This redesign effort also goes beyond just process to things like communication and introducing toolsets, so process is often not the sole source from which to requisition solutions.
Step 5 – Start small and iterate
Don’t try to take on too much all at once. Experiment and figure out what works and doesn’t work. Your journey work should help you figure out what to tackle first, but that should be tempered by the technical complexity of getting it done. A good enough solution today is better than a perfect solution next month…or next year.
Moving Quick to Get Consistent and Stay Memorable
First, get consistent and do it quick. People hate the unexpected. Then focus on the customer journey and take out the bad and amplify the good. Do it based on the customer preferences and most of all do it consistently. Take away that awful fear of the unknown. And if you see someone struggling in the TSA line…help them out and maybe buy him a Pumpkin Spice Latte.
In the insights field there are few sins more heinous than misrepresenting data. Our role as insights and CX professionals is to provide a objective perspective and advocate for truth. So often less scrupulous individuals attempt to use facts and figures to distort the truth to suit their own agenda. Ryan McCready presents some really good illustrations in infographic form on how graphs are used to warp the truth to the point of breaking….read more here.
“Don’t act like a child,” used to be an admonishment.
I always liked acting like a child. Being childish means being fun, spontaneous, and energetic. It is striving to look at things like a child unclouded by the anchors of experience. But most of all, being childish means remaining curious about even the most minute details of life. New multi-discipline research now is revealing that quiet possibly the Eldorado of youth can be found in just staying inquisitive…